What our customers say
“OpenEnvoy eliminates manual work, so we can focus on the real issues—not redundant tasks.”
“50% reduction in AP workload + $30K recovered from duplicates in 90 days.”
“$50K in prevented overpayments.
Full ROI in 3 months.”
OpenEnvoy removes manual AP work at the root, automating capture, audit, and approvals with real-time AI. Lower cost, tighter controls, faster cash.
✅ Cut 75% of manual work without supplier onboarding
✅ Stop duplicate payment and overbilling before they happen
✅ Go live in 6 weeks with full ERP integration and zero disruption
See it in action.
We'll show you how leading finance teams are taking charge of their AP process in 2025
What is AP Automation?
Accounts payable (AP) automation is the use of software to digitize and automate accounts payable processes like invoice reconciliation to create more efficient and effective workflows.
Determine how to select the right AP Automation Solution for your business.
What are the benefits of AP Automation?
AP automation increases visibility and operational efficiency while improving cash flow. Unlike other solutions, OpenEnvoy is the only real-time line item-level invoice auditing solution that prevents overpayment without manual effort.
Read more about the benefits of our AP automation solution.
I already have a team that reviews invoices. What is the value in moving away from manual invoice auditing?
Manual auditing is error-prone and requires a significant amount of time, which is not ideal for scaling finance operations. OpenEnvoy enables finance teams to review, audit, and process invoices and expenses, without human intervention, while maintaining >97% accurate and clean data.
Schedule a demo today!
What do you do for Freight Audit?
OpenEnvoy is the only freight audit solution that offers a real-time, end-to-end audit complete with contractual compliance before payment.
Unlike legacy freight audit providers, OpenEnvoy performs pre, post, and secondary audits in real-time not weeks & months.
We support trucking, ocean, rail, and air with forensic level auditing, automatic detention and demurrage verification, currency fluctuation audit, rate card compliance, and rate amendment calculation.
Learn more about our freight audit capabilities.
What is the accounts payable process from start to finish?
The accounts payable process begins with the creation of a purchase order, followed by the receipt of goods or services. Once the supplier sends an invoice, the AP team verifies and approves it, codes the invoice, and enters it into the accounting system. The invoice is then scheduled for payment, the payment is processed, and finally, the transaction is recorded and reconciled to ensure accuracy.
What is the Procure-to-Pay (P2P) cycle?
The Procure-to-Pay (P2P) cycle includes all steps from identifying a purchasing need to making the final payment. It starts with requisitioning, moves to purchase order creation, receipt of goods or services, invoice processing, and ends with payment and record-keeping. The P2P cycle helps organizations manage spending, cash flow, and compliance.
What is the three-way match process in accounts payable?
The three-way match process is an internal control that compares the purchase order, the goods receipt, and the supplier’s invoice. Payment is only made if all three documents match in terms of quantity, price, and terms. This process helps prevent overpayments, duplicate payments, and fraudulent transactions.
How do you handle discrepancies between purchase orders, invoices, and receipts?
Discrepancies are handled by investigating the differences, reviewing all related documents, and communicating with vendors or internal departments. The AP team resolves the issue by correcting errors, requesting updated invoices, or escalating the matter for further review if needed.
How can automation improve accounts payable processes?
Automation streamlines accounts payable by extracting invoice data, validating information against purchase orders, routing invoices for approval, and processing payments. This reduces manual work, increases processing speed, minimizes errors, and enhances overall efficiency.
How does invoice automation work?
Invoice automation uses technologies like optical character recognition (OCR) to read invoices in various formats. Automated systems extract and validate key data, match it against company records, and route invoices through approval workflows. Over time, these systems learn and improve accuracy and efficiency.
How can data be extracted from unstructured invoices and documents?
Data extraction from unstructured invoices involves using OCR and intelligent data capture tools to interpret and pull relevant information from a wide range of document formats, including scanned images and PDFs. These tools identify key details such as vendor names, invoice amounts, and dates, enabling automated and accurate processing.
How can exception management and anomaly detection be improved in accounts payable?
Exception management and anomaly detection can be enhanced by using automated tools that identify unusual patterns, such as duplicate invoices or irregular payment amounts. These tools analyze data trends, flag exceptions for review, and can suggest corrective actions, reducing the risk of errors and fraud.
How do you ensure accuracy in processing invoices and payments?
Accuracy is ensured through controls like three-way matching, automated data validation, standardized approval workflows, and regular reconciliations. Automation further reduces the risk of human error by handling repetitive and routine tasks efficiently.
What methods can be used to prevent duplicate payments in accounts payable?
Duplicate payments can be prevented by using software that detects repeated invoices, enforcing strict invoice numbering, applying three-way matching, conducting regular audits, and maintaining clear segregation of duties within the AP team.
How do you maintain compliance with tax regulations and vendor payment terms?
Compliance is maintained by keeping AP policies updated with current laws, automating tax calculations and invoice validations, ensuring timely payments according to contractual terms, and maintaining thorough documentation for audits and regulatory reviews.
How can fraud be detected in accounts payable?
Fraud detection involves analyzing accounts payable data to identify suspicious activities such as repeated payments to the same vendor, mismatched invoice details, or payments outside normal cycles. Automated systems can flag potential fraud for investigation, helping organizations reduce financial risks and losses.
What are the latest trends in accounts payable automation?
The latest trends include fully automated invoice processing, touchless AP operations, predictive analytics for cash flow management, seamless integration with ERP systems, and real-time fraud and compliance monitoring. These innovations are driving greater efficiency, control, and strategic value in accounts payable functions.
