Take control of every step in your invoice workflow from capture to approval without spreadsheets, email threads, or delays.
OpenEnvoy's AI-powered invoice workflow software eliminates manual processing, ensures compliance at scale, and accelerates approvals across your entire organization.
How leading finance teams automate invoice workflows
OpenEnvoy's AI-powered invoice capture ingests invoices from any source email, vendor portals, PDFs, or EDI and converts them into structured, accurate data automatically.
The system maps each invoice to your ERP and GL accounts instantly no templates, no manual uploads.
Outcome: Complete data accuracy, zero manual effort, and real-time visibility from the moment an invoice is received.
OpenEnvoy learns your workflows and continuously improves.
The platform auto-suggests GL codes and detects anomalies from PO mismatches to policy violations resolving exceptions 2x faster than manual review.
Impact:
75% lower manual touch rate
Standardized coding for every department
Faster, cleaner audit preparation
Stop chasing approvals over email.
OpenEnvoy automates multi-level approval routing using predictive AI assigning invoices to the right stakeholders, escalating overdue actions, and enforcing policy compliance in real time.
Key benefits:
No-code approval logic configurable by amount, department,
or project
Instant notifications for pending approvals
Real-time compliance checks at every step
Solution Overview
Metric
Customer success data
Value delivered
Capabilities
Traditional Automation
70% faster invoice approvals
Raney's scaled approvals from 12 to 48 hours
85% faster invoice intake and zero manual entry.
Lockbox, BAI2, MT940/942, CAMT.053; multi-currency + multi-entity reconciliation.
Rules-based approvals after posting.
$2M in duplicate payment prevention
Scoular blocked fraudulent payments early
85% faster invoice intake and zero manual entry.
Lockbox, BAI2, MT940/942, CAMT.053; multi-currency + multi-entity reconciliation.
Rules-based approvals after posting.
75% lower manual touch rate
Schreiber achieved 3× team productivity gains
85% faster invoice intake and zero manual entry.
Lockbox, BAI2, MT940/942, CAMT.053; multi-currency + multi-entity reconciliation.
Rules-based approvals after posting.
Metric
Customer success data
Value delivered
Capabilities
Traditional Automation
Real-time spend control
Departmental and project-level budget visibility
85% faster invoice intake and zero manual entry.
Lockbox, BAI2, MT940/942, CAMT.053; multi-currency + multi-entity reconciliation.
Rules-based approvals after posting.
Month-end close acceleration
60% faster reconciliation cycles
85% faster invoice intake and zero manual entry.
Lockbox, BAI2, MT940/942, CAMT.053; multi-currency + multi-entity reconciliation.
Rules-based approvals after posting.
Full audit traceability
Automatic compliance and reporting logs
85% faster invoice intake and zero manual entry.
Lockbox, BAI2, MT940/942, CAMT.053; multi-currency + multi-entity reconciliation.
Rules-based approvals after posting.
Issue
Problem
Solution
Capabilities
Traditional Automation
Disconnected systems across teams
Fragmented ERPs and siloed data create blind spots and errors
OpenEnvoy unifies invoice workflows across multiple ERP environments
Lockbox, BAI2, MT940/942, CAMT.053; multi-currency + multi-entity reconciliation.
Rules-based approvals after posting.
High approval cycle time
Manual routing delays cause bottlenecks and late payments
Predictive AI routes, reminds, and escalates approvals automatically
Lockbox, BAI2, MT940/942, CAMT.053; multi-currency + multi-entity reconciliation.
Rules-based approvals after posting.
Compliance risk
Policy violations due to inconsistent review processes
Automated approval rules and audit-ready logs reduce financial risk
Lockbox, BAI2, MT940/942, CAMT.053; multi-currency + multi-entity reconciliation.
Rules-based approvals after posting.
Feature
Manual process
Other tools
OpenEnvoy
Traditional Automation
Invoice capture
Email & paper tracking
OCR-based upload
Autonomous AI extraction
Rules-based approvals after posting.
Exception handling
Spreadsheet review
Limited rule-based workflows
Predictive AI-driven resolution
Rules-based approvals after posting.
Approval routing
Manual and fragmented
Basic role-based flow
No-code multi-level approval logic
Rules-based approvals after posting.
Compliance visibility
Disconnected documentation
Siloed logs
Centralized, real-time audit trail
Rules-based approvals after posting.
About OpenEnvoy
Configure approval logic by invoice value, department, project, or vendor no IT help required.
Every approval, rejection, and edit is logged and timestamped for compliance and audit readiness.
Integrate instantly with SAP, Oracle, NetSuite, QuickBooks, Microsoft Dynamics, and more — no custom code needed.
Process every invoice format email, PDF, EDI, paper automatically, in one unified workflow.
Transform your AP operations with real-time visibility, predictive workflows, and audit-ready automation.
